Preparing Participant Materials

Before you begin, ask these questions:

• Who are the participants? What is their reading level?
• How will participants use these materials?
• What do participants already know about the topic? What don't they know?
• What do we want the participants to do, feel and know as a result of this conference?
• How will the conference and workshop materials reflect the range of experience of all participants? How will they address differences in race, culture, ethnic background, sexuality, gender, age, ability /disability etc.?

Tips for writing and adapting materials

• Look at potential materials for their readability. The CLC clear language binder and screen, Making it clear: Clear language for union communications are useful tools for this.
• Limit the volume and density of materials or you will overwhelm people.
• Use visuals wherever possible to illustrate points.
• Put text into easy-to-read lists, charts, tables, etc.
• Refer to the previous section Writing and Design for more tips.