You may be working in oral history teams, with one person responsible for the recording equipment, but everyone should know how to work equipment in case the equipment person is away unexpectedly.
Use this as an informal time to get to know each other, to arrange the time and place for the formal interview, to discuss the theme of the interview, to explain your ethical guidelines and to sign consent forms. Since this session sets the pace for future meetings, try to be relaxed and calm and allow plenty of time, so as not to rush the conversation. Reassure the storyteller that you will work together and that they can have input and can set the pace. Encourage them to make their needs known throughout the interview process. Assume that no recording will take place at this meeting, but have the recording equipment along and ready to use - just in case the interviewee begins to tell his story.1
Although you may not ask direct questions during the interview, you will want to check regularly that you are collecting information that answers your questions. At the end of each interview, go back to your questions and check off the ones that were answered. Each interview might generate more questions as well as answers. Perhaps two people from each oral history team – those who are not the interviewers – could take on the responsibility of recording answers to the group’s questions
Each team could prepare filing cabinet drawers or bankers’ boxes to store their information. The team should plan how to organize their files and be very aware of the value of their notes and recordings. Establish a system for getting materials directly to the file after the interview, so there’s no chance of losing important research.