Formative Evaluator's Report: Bridging the Gap, Phase II (Appendices)

Administration at the Site

  • The administrative system must be automated. There is extreme time wastage in manual bookkeeping. Most organizations already have electronic book-keeping systems in place and an automated system would allow the administration of the BTG project to be easily integrated into the existing framework.
  • There should be more research into the individual site=s training requirements before the funding proposal is submitted. This should prevent the need for pursuing additional funding due to elements, such as field trips, not included in the original proposal.
  • The Sponsor Organizations should be consulted when preparing the Policy and Procedure Manuals for the Coordinator and Participants. This would ensure that the sponsoring agency would feel engaged in the project from the very beginning and this would allow the Policy and Procedures used by the individuals organizations to be integrated into the BTG model.
  • Another recommendation is to have all of the contract agreements signed before the start of the project and before the budget is complete

The Community Learning Network

  • There must be more efforts made in the preliminary stages to create buy-in by the CLN team members. A team member with serious reservations and doubts may cause the team as a whole to become dysfunctional.
  • All team members need to be engaged in the entire process from beginning to end. Open communication must be maintained to ensure this is achieved.
  • The coordinator must be formally introduced to each CLN team member as part of the orientation process. An effective method would be individual meetings with each team members accompanied by a representative of the sponsoring agency.
  • It needs to be made perfectly clear to each team member what the roles, responsibilities, and expectations are as a member of the CLN team. It must be specified how the program will fulfill the mandate of the represented organizations. This will allow the team members to take ownership of the project and clearly understand the contributions they will make and their value as a team member.