Staff and volunteer personnel files will be kept in locked files within the agency’s office.
Confidential personnel documents for volunteers will be managed and accessed by the Volunteer Coordinator. Volunteers may view their own files upon request.
Confidential personnel documents for staff will be managed and accessed by the Executive Director.The Executive Director’s personnel file will be managed and accessed by the Chair of the Personnel Committee. All employee files will contain the resume, employment contract, performance evaluations, records of disciplinary issues and any other appropriate documentation. None of these documents can be removed without the knowledge and consent of both the employee and the Personnel Committee.
Attendance records are filed with payroll records and NOT with personnel files, unless they are related to performance and/or disciplinary issues.
This agency values the talents and contributions of its paid staff and does not want to overlook exceptional service provided.Therefore, special recognition for deserving staff will be determined at the board meeting at which satisfactory performance evaluations are brought forward for approval.
This agency is committed to establishing fair and competitive salaries for all staff positions, within budget constraints.
All employees will be given the option of direct deposit of their pay, at no extra charge.
This agency will attempt to ensure fair and consistent salary ranges.The Personnel Committee will review all salaries and make recommendations to the board of directors prior to the development of the budget for the next year’s funding.
Pay cheques are issued every two weeks on a Thursday.
No pay advances will be provided to any employee under any circumstances.