Tips and Resources

NOT knowing the rules is NO excuse! Familiarize yourself with the organization’s governance mandate. Policies will flow from the foundation as expressed in the constitution and by-laws. If in doubt, set up training for your board so that all members understand these documents.

Even though every agency is unique, there is no reason you can’t learn from colleagues at other community literacy agencies. Establish a working group to share ideas within your community or region, or compare notes with others through Alpha Plus discussions.

For Reference

Your constitution and by-laws have direct implications for policy development. Unfortunately, the scope of this project prevents the inclusion of full samples of the actual documents. The following sample policies relate to the management and updating of your governing documents.

Samples

Sample Statement

The agency’s by-laws will be reviewed annually by a standing committee of the board, to ensure that they continue to meet current and future needs.

Sample Procedures

Procedures might include:

• The board’s proposed changes will be circulated to the general membership prior to the Annual Meeting.
• Voting on the recommended changes will occur at the AGM
• Revised copies of the by-laws will be circulated to: all board members? or entire membership? or upon request?