The Responsibilities of the Executive Officers are:
- to perform a leadership role on behalf of
their board colleagues or the
membership
- to serve as a management group that
works more closely with the Executive
Director
- to guide the day-to-day implementation
of directions decided on by the board
- to serve on the Executive Committee, as
set out in the organizational by-laws.
- The Chairperson (or President)
- presides over meetings, maintains
order, keeps meetings moving and
orderly
- prepares the agenda, with input from
board and staff
- applies the rules of meeting procedure
- ensures that the board adheres to the
constitution, by-laws and mission
- represents the organization and hold
signing authority
- provides leadership without giving
own opinions; must abide by group
decisions
- delegates responsibilities; ensures that
tasks and resolutions are carried out
- chairs the Executive Committee
- liaises between the board and the
Executive Director
- ensures that the annual review of the
Executive Director is done (in
conjunction with the Chair of the
Personnel Committee
- ensures that board performance is
evaluated
- represents the organization to the
public as official spokesperson
- ensures that records of board
proceedings are maintained
- prepares the report from the board for
the Annual General Meeting
- holds signing authority
- orients the new Chairperson
- performs other duties as requested.
- Vice-Chairperson
(Vice-President or
even President-Elect)
- assists the Chair
- performs the Chair’s duties in the
Chair’s absence.
- Secretary (the Secretary/
Treasurer position may be
combined)
- keeps a record of ideas, decisions,
policies, by-laws and actions arising
from the meetings
- conducts and summarizes
correspondence
- serves on the Executive Committee
- notifies members of meetings
- keeps attendance records of board
meetings
- keeps lists of board members and
committees
- ensures there is a quorum at all
meetings
- signs board meeting minutes
- records any corrections to the minutes
- records all motions
- holds signing authority
- distributes minutes after meetings
- orients the new Secretary.
- Treasurer (this may
be combined with the
Secretary/Treasurer)
- keeps accurate financial records and
files for the organization
- holds signing authority
- chairs the Finance Committee
- assists in setting the budget with the
Executive Director and Finance
Committee
- ensures employee deductions are
remitted
- receives, endorses and deposits all
money, cheques, drafts and dues
- issues receipts
- prepares financial statements,
provides reports of recent transactions
and of the general financial condition
of the organization
- informs board members of bills,
expenses and receipts
- oversees independent audit, as
required
- disburses funds, writes cheques.
- (Note: If a staff person is hired to
perform these duties, then the
Treasurer oversees rather than
performs the above functions.)