GUIDELINES FOR THE COMPLETING THE PROVINCIAL CHILD ABUSE REGISTRY APPLICATION FORM FOR PERSONAL ACCESS

The following GUIDELINES may assist you with the completion of the Child Abuse Registry (CAR) application form. If either yourself or the Commissioner for Oaths or a Notary Public have any questions regarding the above procedures, please contact the Child Abuse Registry by telephone at (204) 945-6964.

(I)   YOUR INSTRUCTION for completing the Child Abuse Registry Application form

1. You should COMPLETE SECTION B of the form FIRST.
   
2. You should either
  (a)   ATTEND our office at Suite 201 -114 Garry Street, Winnipeg, Manitoba. You must bring two forms of identification with you (such as a valid driver's licence, birth certificate, social insurance card. Manitoba Health card, Treaty Card/Registration, etc.)
  OR:
  (b)  MAIL your application to the : 201 - 114 Garry Street
Winnipeg, Manitoba, CANADA R3C 4V5
Phone: (204) 945-6967
Fax: (204) 948-2949

If you are mailing your application, please ensure that the following documents are forwarded WITH YOUR APPLICATION:
 
(1) attach the Child Abuse Registry application form
(2) attach the photocopied identification (which was verified/notarized as described in the "Instructions for the Commissioner for Oaths or a Notary Public" below; and
(3) provide a self-addressed stamped envelope.

Please note that the self-addressed stamped envelope is REQUIRED so that your application is processed in a more timely manner. Due to volume, we are not able to track received or returned applications. Therefore, we suggest that you keep a photocopy of your completed application form and notarized identification documents. Upon our office completing the required check against CAR, we will mail the completed form(s) to you USING YOUR SELF-ADDRESSED STAMPED ENVELOPE. As well, you should allow TWO TO THREE WEEKS turnaround time for the mailing/processing of checks.

Please note that the application form will be returned if your application is not complete and your identification has not been verified; this will result in unnecessary delays.

(II)    INSTRUCTION for the Commissioner for the Oaths or a Notary Publicfor completing the Child Abuse Registry Application form

1. The Applicant has the responsibility to ensure that he/she produces the ORIGINALS of TWO FORMS OF IDENTIFICATION along with a photocopy of these same documents.
   
2. As a Commissioner for Oaths or a Notary Public, you must witness the applicant's signature and ensure that the COPY and the ORIGINAL identification documents are IDENTICAL. Then check the following TWO PIECES OF IDENTIFICATION against the Application form:
  -  DRIVER'S LICENCE FOR:
 
  • SIGNATURE ON LICENCE AGAINST SIGNATURE ON FORM
  • DRIVER'S LICENCE NUMBER
  • BIRTH DATE
  • SPELLING OF LAST NAME, OTHER NAMES (i.e., maiden names, middle names, etc.)
  • PHOTOGRAPH
  • VALID LICENCE -check the expiry date on the 3 part form
- BIRTH CERTIFICATE FOR:
 
  • CORRECT BIRTH NAME AND DATE
  • ENSURE MAIDEN NAME IS LISTED ON THE APPLICATION FORM
- CHECK SOCIAL INSURANCE NUMBER
  - CHECK MANITOBA HEALTH NUMBER

3. After the signature of the applicant has been witnessed, the Commissioner for Oaths or a Notary Public should:
  1. stamp or Write "Commissioner for Oaths" or a "Notary Public" on the photocopied identification document
    2. if applicable, provide the expiry date of your Commission's Commission on the photocopied identification document and
    3. sign the photocopied identification document.

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