Display Coordinator Volunteer Job Description

Duties and Responsibilities: Working under the guidance of the Program Coordinator, develop an attractive, display to promote the program and recruit learners, tutors and sponsors, all within a specified budget. Research and approach community contacts where the display could be set up: shopping malls, conferences, community events. Finalize the location, hours, and staff/volunteer requirements with the contact. Prepare and send a letter to the contact, outlining the display details. Develop posters, PSAs, and flyers to advertise the display. Maintain accurate records for each display -- contact names, phone numbers, volunteers who assisted, materials used, etc. Evaluate each display afterward for its effectiveness. Also: possibly creating/updating program brochures, banners, learner/tutor application forms; taking photographs, and organizing staffing.

Time Commitment: Varies depending on the current display and related materials, and the possible date for the first display. (Several hours if a new display has to be created.) LPM staff and volunteer should meet to discuss the purpose of the display, and hand-outs to bring. Also, consider: balloons, bookmarks, free books, drinks/snacks for helpers. Research display dates and locations (Canada Day fall recruiting,) so this volunteer can begin making contacts and preparing materials.

Skills and Qualifications:
  • Understanding LPM’s mandate, goals and appropriate venues for displays.
  • Creativity, artistic talent, ability to take photographs.
  • Excellent spelling and proofreading.
  • Maturity, good interpersonal skills, and a friendly, positive attitude.
  • Ability to work independently with good time management skills.
  • Ability to keep detailed, accurate records and work within a budget.
  • Ability to recruit, train and supervise others (at large/long events).
  • Access to computer to develop or update display materials.
 
Training:
  • Orientation
  • Review current materials and discussion of what’s needed
 
Benefits:
  • Opportunity to promote a valuable community service, and recruit more support.
  • Opportunity to meet new people, make new contacts.
  • Opportunity to showcase creative talents -- by updating, or developing a new display.
  • Opportunity to coordinate a special event.
 

Accountability:
  • Report to Program Coordinator for all instructions and discuss problems as they arise. Ensure you have approval on all materials before they are displayed to the public. Prepare evaluation/recommendations for future events.

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