Making it Clear: Clear Language for Union Communications

Use familar words

Avoid difficult words and unnecessary words and phrases.
Use familiar words that your readers use when they speak.

Before	After
It is necessary to point out that the executive passed a motion to make an application for a grant.	The executive decided to apply for a grant.

Avoid words with overlapping meanings

Before	After
ask the question	ask
mandatory requirement	requirement

Avoid English idioms and words or phrases from other languages

idioms depend on readers having a common background
your readers may not understand words and phrases from other languages

Before	After
give someone a hand	help someone
modus operandi	way of doing things

Avoid nouns made from verbs (called nominalizations)

these nouns have endings such as "ance", "ion", "tion", "ization" and "ment"
use the verb to show action

Before	After
To effect a proper utilization of time, ensure that preparation of an agenda has been accomplished before the meeting.	Make an agenda before the meeting. This will help you use your time better.