Timelines

The timeline and activities below are presented as a guide. The idiosyncrasies of your own organization will best determine your specific plans. However, it is important that everyone on the planning team be involved in developing the timeline to ensure that the work to be done is coordinated and that the timeline is realistic.

• Well in advance (4-6 months before the Workshop)
  • Identify the planning team for the Workshop
  • Determine with your organization the goals and objectives for the session and how they relate to the larger goals of your organization
  • Decide who should attend and how participants will be selected
  • Select the date and location for the AWAL Workshop and confirm space is available
  • Determine your budget (costs may include replacement teachers, catering, equipment rental, photocopying, taxi fares, parking, mileage, etc.)
• 6-8 weeks in advance
  • Announce the AWAL Workshop and invite participation from your group(s) of educators
  • Make a list of potential workplaces and HR managers’ or contact persons’ names, secure e-mail/mail addresses for them
  • Send invitation letters/e-mails to the workplaces you wish to participate (see sample letters later in this section)
  • Determine catering and equipment needs and confirm with suppliers
  • Consider offering members of the business community (Rotary, Chamber of Commerce, individual business) the opportunity to sponsor some or all of your catering costs through cash or in-kind contributions
• 3-4 weeks in advance
  • Confirm participation of individual educators
  • Confirm supply staff arrangements (if required)
  • Confirm professional development credit for participation (if available)
  • Do a phone or e-mail follow-up with workplaces to confirm visit time and name of contact person