- 1-2 weeks in advance
- Copy forms (available at http://www.awal.ca/files/AWALForms.html)
- Be certain the correct contact information and fax number is shown
on
Form 7 before copying
- Prepare draft thank-you letters for employers/employees
- Determine educator teams (see “Setting Up the Participant Teams” later
in
this section for suggestions on how to pair educators)
- Alert individual educators if they may want or need to dress in
a particular
way (workplace has a conservative dress code, all visitors are required
to
wear safety boots, etc.)
- The day before
- Do a phone follow-up with workplaces to confirm visit times and
names
of contact people
- Confirm food and equipment arrangements
- Prepare participant contact list to facilitate follow-up communication
- Prepare expense claims for participants if required
- Prepare summary list showing participants, workplace contacts, contact
information and driving directions (see sample below)
- Prepare signage and nametags if required
- The morning of
- Arrive early and check technical equipment
- Call any educators who are absent. Arrange substitutions if necessary
and
advise employers of any change in plans
- The week after
- Collate comments from evaluation forms for your own records
- Send thank-you letters to employers/employees – request that
they
forward you completed Form 7 if you haven’t received them yet.
- Meet with your planning team to debrief on the impact of the day
and plan
for follow-up in your organization
- Make time to reflect on the experience and write up a summary of
highlights of the AWAL day. This will give you a written report for
the
planning team and other colleagues (distribute via internal newsletters,
staff meetings, etc.), and a record to refer to when determining
what
worked and what you might do differently next time.