Appendix B
Plain Language Checklist

USE THIS LIST TO MAKE SURE YOU HAVE COVERED THE BASICS.

• Think about your readers
• Don’t overestimate readers’ abilities
• Know what you really want to say
• Use familiar words
• Use consistent words
• Cut out unnecessary words
• Use correct spelling and grammar
• Use active voice verbs
• Use you and we, not they
• Use short sentences
• Use short paragraphs
• Don’t split words over two lines
• Use left justification, with ragged right
• Don’t overcrowd the page
• Use type sizes that are at least 12 point
• Use lower case, not caps
• Use headings and subheadings
• Use a polite tone
• Test with your readers