4. Role And Responsibilities OF The Secretary

The Secretary will:

• Make sure that accurate records are kept for every meeting of CLO and the Board.
• Take attendance at every Board meeting
• Sign the official minutes
• Make sure that directors and members receive proper notice of meetings
• Record all motions
• Provide training to the new Secretary
• Serve on CLO’s Executive Committee

5. Role And Responsibilities Of The Treasurer

The treasurer will:

• Make sure that all finds are properly managed
• Make sure that the budget and financial policies are followed
• Review the financial statements monthly (CLO’s bookkeeper prepares that financial statements, payroll, invoices, and cheques)
• Present the monthly financial statements to the Board
• Present the annual financial statements to the membership
• Help the staff with budget preparation
• Help with developing and monitoring CLO’s financial policies
• Chair meetings of the Finance Committee
• Provide training to the new Treasurer
• Serve on CLO’s Executive Committee

Role of CLO’s Standing Committees

6. Executive Committee

CLO’s Executive Committee is made up of:

• Co-Chairs or Chair and Vice-Chair
• Secretary
• Treasurer
• Executive Director (non-voting member)

The Executive Committee will meet as needed between full Board meetings. The Executive Committee is authorized on behalf of the Board to make decisions that cannot wait until the next Board meeting. The Co-Chairs will chair the Executive Committee. The Head of the Personnel Committee will also be invited to attend Executive Meetings on an “as needed” basis.

7. Personnel Committee

The role and mandate of CLO’s Personnel Committee is to:

• Evaluate the job performance of the Executive Director each year
• Develop and revise CLO’s personnel policies
• Develop and revise staff job descriptions
• With the Executive Committee, interview candidates for the position of Executive Director
• With the Executive Committee, make recommendations to the Board of Directors on the selection of the Executive Director
• Help with the hiring of other staff
• Review and approve contracts between CLO and core and contract staff
• Recommending salary guidelines to the Board of Directors
• Advise the Executive Director and the board on personnel policies and practices