The Executive Director will be expected to attend all board meetings, but will be excused during any discussions which pertain to her performance appraisal or salary.
A quorum is defined as the number of people legally required to transact an organization’s business.This is usually a majority of directors not counting the board Chair, who votes only to break a tie.
It the policy of this agency that board meetings will go ahead even if a quorum is not achieved. However, there can be no voting on issues and all recommendations and suggestions which are developed must be ratified at the next meeting which has a quorum.
If there is not a quorum within twenty minutes of the established starting time, the board Chair will cancel a board meeting immediately.
In order to ensure consistency in the succession to the Board, a standing Nomination Committee will oversee the recruitment, orientation and evaluation of board members.
Board members who do not fulfill their duties satisfactorily, as per the position description, may go through a progressive disciplinary process which includes a verbal warning, a written warning, suspension and finally dismissal.
Board members who miss three consecutive meetings without good reason are subject to immediate termination and will be notified of this in writing.