Section Six: Tables

Tables

A table is text arranged in a grid of rows and columns.

Each column or row consists of a cell or group of cells. Each cell has a name, which consists of a column label [letter], and a row label [number]. For example, cell B2 is at the meeting point of column B row 2.

The following table has 4 rows and 3 columns:

To Create a Table

1. Click Table on the Menu bar. Choose Insert Table.
2. In the Number of Columns box enter the number of columns of your table.
3. In the Number of rows box enter the number of rows of your table.

   

4. Choose OK.

Or

1. Click the Insert Table button on the toolbar.
2. Select the numbers of columns and rows.

To Enter Text Into a Table

To enter text into a table, click inside the desired cell and begin typing. Use Tab to move to the next cell to the right.

To Select a Column

Move the mouse pointer to the top border of a desired column. Click to select the column.

To Select a Row

Move the mouse pointer to the left border of a desired row. Click to select the row.

To Select the Entire Table

Click any where inside the table, click Table on the Menu bar and select Select Table.

To Adjust Column Widths

To adjust column width, select the desired column, click Table on the Menu bar and select Cell Height and Width. Type the desired width in the Width of column #: box, click the OK button.

Or

Move your mouse pointer to the vertical gridline at the right side of the column where you want to adjust for width. Your mouse pointer will turn to a double-headed arrow. Drag this double-headed arrow to the right to make the column bigger, to the left to make the column smaller.

To Adjust Column Widths Automatically

To automatically adjust the width of a table's columns to fit the largest entry select the entire table. Click Table on the Menu bar. Select Cell Height and Width. Click the AutoFit button.

To Adjust Row Heights

To adjust row height, select the desired row. Click Table on the Menu bar and select Cell Height and Width. Type the desired height in the At box. Click the OK button.

Or

Move your mouse pointer to the horizontal gridline at the bottom of the row where you want to adjust for height. Your mouse pointer will turn to a double-headed arrow. Drag this double-headed arrow down to make the row bigger, up to make the row smaller.

To Insert Rows

Select the row below the position where the new one is to be inserted. Click the Insert Rows button.

To Insert Columns

Select the column to the right of the position where the new column is to appear. Click the Insert Columns  button.

To Delete Rows

Select the desired row. Click the Table button on the Menu bar. Select Delete Rows.

To Delete Columns

Select the desired column. Click the Table button on the Menu bar. Select Delete Columns.

To Merge Cells

Select the cells you want to merge. Click the Table button on the Menu bar. Select Merge Cells.

To Split Cells

Select the cell(s) you want to split. Click the Table button on the Menu bar. Select Split cells. In the Number of columns and Number of rows boxes enter the number of columns and number of rows you want to split the selected cells into.

To Sort a Table

You can use the Sort command to sort up to three columns.

• Select the rows you want to sort.
• Click Table on the Menu bar.
• Choose Sort.
• In the Sort by list, select the first column you want to sort.
• Click the Type drop down arrow. Select the desired type.
• Choose either Ascending or Descending.
• If you want to sort additional columns in your table, enter your selections in the Then by lists.
• Choose either Header row or No header row option from the My list has field.
• Click OK.