Literacy and Basic Skills agencies are required to follow up with learners at three and six months after they exit the program. The following form is an example of how to keep track of when to track learners and of where they are. This type of form can easily be set up using either word processing software (Microsoft Word or WordPerfect) or in a spreadsheet format like Excel. You could add additional columns depending on the needs of your agency.
| Learner | Date Exited | To follow up | Contact Information | Status at 3 months |
Status at 6 months |
|---|---|---|---|---|---|
| A | March 15, 2006 | 3 months: July 2006 6 months: October 2006 |
555-121-2121 Address |
Employed | Employed |
| B | March 22, 2006 | 3 months: July 2006 6 months: October 2006 |
555-121-2121 Address |
In school | Graduated, looking for work |
| C | April 2, 2006 | 3 months: July 2006 6 months: October 2006 |
555-121-2121 | Volunteering | Lost contact |
Different programs will have different tracking needs. The following examples are some ways that programs have tried to consolidate a variety of learner information in one place. Rather than creating a huge pile of forms and paperwork, making one form serve many purposes can be both effective and efficient, two important CIPMS principles. Thanks to the North Channel Literacy Council and Cambrian College.