Keep the text readable, and use headlines to direct readers
What is the best way to present information? Decide on the format by thinking about your reader, your purpose, and the intended impact. For example, you have been asked to prepare an announcement about a meeting. If the announcement is going to members of a small union sub-committee, you might choose a memo format. If the announcement is going to all local members and will be posted on the union bulletin board, you will probably choose a flyer or poster format.
Think about how to highlight important information and vary the look of the text. Consider using:
This can make information easier to understand and faster to read.
| Before | After |
| Come to the office between 11 and 2 to register for the program, which is a training program. You must be on day shift to register. |
TRAINING PROGRAM Who can register? Anyone on day shift. How can you register? Come to the office between 11 and 2. |