What are we evaluating?
(Monitoring “Meets Requirement” Outcome)		 What will be the evidence? (Proof) How will we find it? (Tools) Who will do
the gathering/
evaluation?		 When? Action
Req'd
Monthly IMS transmissions are done on schedule, with up to date, accurate data.

Paper files verify all IMS data.

IMS mandatory fields and agency site profile are entered and up to date.

Latest version of IMS or patch is installed

Backup procedures for data are in place
  • Sent on time. IMS program & monthly reports showing date.
  • Reviewed monthly
    by Executive Director & quarterly by Evaluation Committee & Board
  • Staff monthly stats record input sheets.
  • Changed when applicable (procedure)
  • Install when Alpha notifies of change
  • backed up on thumb drive (procedure)
  • Copies of reports & charts
  • Minutes
  • Copies kept for review
  • copy of procedure. Visual check of IMS (screen print)
  • version shows on IMS entry page (screen print)
  • copy of procedure
  • E.D./Eval & Prog. Comm./Board
  • Intake Clerk/E.D.
  • Intake Clerk
  • Intake clerk
  • Intake clerk
    
Learner documentation contains required elements; profile, assessment information, training plan, demonstrations.

Information is current.
  • Client Files
  • Client File Checklist & results of file audit
  • Staff/Eval. Comm
    
Program policies & procedures are written, current and reflect LBS Guidelines.
  • Policy & Procedure manuals
  • Ongoing updates
  • Committee specific to this issue
  • Manuals available for review
  • Committee plan & minutes
  • E.D./Policies
    Comm./Board
   
Program Evaluation strategies in place,. Agency can demonstrate improvements in services to learners or program accountability as a result. Evaluation activities target priorities identified by MTCU staff, learners, and agency personnel.

Data related to learners Status at Exit is analysed and used for program improvement.
  • Client Follow-up Questionnaire (while in program) and Exit Interviews (includes Learner Satisfaction Survey), Monthly Action Plans,
    and Evaluation Committee
    activities.
  • Tally of questionnaires, surveys & interviews
  • Monthly Action Plans
  • Minutes of Evaluation Comm.
  • Various staff/E.D./Eval Comm./Prog. Comm.
    
Backup (information) for Agency 2006-2007 Field Support Investment matches Section 2 of Agency 2007-2008 Business Plan.
  • Purchases compared to copy of
    business plan Section 2
  • Copies of invoices and business plan Section 2
  • Executive Director
    
Employment Ontario signs are displayed according to Ministry standards.
  • Signs in place
  • Marketing materials approved by Ministry staff
  • Visuals
  • Emails
  • Executive Director