December 20, 2004

Ms Amy Barber
Executive Director
[Literacy Organization]
123 Sample St.
Sampletown, ON

Dear Ms Barber:

As a partner with [lead literacy organization] for this year’s [name of campaign] literacy awareness campaign [community partner organization] is pleased to help develop and deliver the campaign events to be held [campaign delivery dates].

Specifically, we understand that we will:

• Attend steering committee meetings to help plan the event (our representative is Susan Smith)
• Attend and speak at the launch of the campaign to be held on [date] at [time]
• Provide a display for the launch. The display will contain a broad range of information about the life-long learning opportunities available through [community partner organization].
• Provide a display on Tuesday, Wednesday and Thursday at [display location]
• Collect bookmarks during the event and return them to [literacy organization]
• Promote the event by posting promotional materials about the campaign and literacy
• Host a presentation from an adult learner during our open house on [date]
• Participate in evaluation of the event in a manner to be determined by the steering committee.

We also understand that [literacy organization] will provide us with:

• Promotional materials, e.g. posters, bookmarks, brochures
• Speaking notes for our presentation at the launch
• Presentation handout materials and speaker for the presentation
• Evaluation materials as necessary

Sincerely,

John Jones
CEO, XYZ Organization

c.c. Susan Smith