| Publicity |
| Schedule photographer to
record event |
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| Follow media checklist (in
media relations guide) to encourage media coverage |
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| Facility / Location |
| Reserve location |
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| Design set-up/layout |
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| Decorations and displays supplies: posters,
brochures |
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| Bookmarks: supplies and collection |
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| Safety check: check for potential safety
hazards, e.g. placement of electrical wires, physical obstacles |
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| Parking |
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| Transportation |
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| Special permits (city hall) |
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| Insurance (does venue have insurance
to cover events hosted by other groups?) |
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| Clean-up crew |
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| Risk and issue management, e.g. possible
fire, overcrowding |
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| Equipment |
| Complete equipment list |
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| Reserve special equipment (e.g. microphones) |
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| Purchase orders for new equipment |
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| Follow-up |
| Thank-you letters (include VIPs, community
partners, adult learners, venue, media) |
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| Evaluation (how the event went) |
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Launch
Checklist and Reminders continued